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The Workflow of the Ordering Process
is freely configurable. Whichever approval workflow is required or suits your company
is free for you to decide. Also, you determine who has which role in your workflow.
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Consumer
An employee, franchisee or external customer puts together his shopping list and makes an order.
After completing his order
he receives an order confirmation. Approval 1 - Four-eye principle
An employee selected by the consumer receives an
e-mail with a request to approve the order. Approval 2 - cost center approval
The head of the consumer department receives
an e-mail with a request to approve the order. Approval 3 - central approval
The central purchasing or marketing department receives an
e-mail with a request to approve the order. Central purchasing
receives a copy of all orders, at the same time the actual order
will go directly to the respective producers. Accounting
receives a copy of all orders. If the consumer is a franchisee or an external customer, then he receives the bill data. Supplier 1
for example, a producer of business cards receives an e-mail
with a part of the order concerning his articles and delivers the
goods to the delivery address. Supplier 2
for example, a producer of A4-folders receives an e-mail with
a part of the order concerning his articles and delivers the goods
to the delivery address. Supplier 3
for example, a producer of stamps receives an e-mail with
a part of the order concerning his articles and delivers the
goods to the delivery address.
The Workflow of the Administration Process
is often handled by one person.
If necessary, the following tasks can be shared:
- layout preparation of printing materials, such as business cards, signs, stamps etc.
- collection of technical texts for production folders
- article management with prices, order scales and suppliers.
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Graphic designer
The graphic designer carries out his work with the help of trinomDesigner.
In some cases a product manager can be involved
in this process
to define the properties of ordering products. Product manager
The product manager is only required for the preparation of
product folders, he also works with the trinomDesigner, but
the
layouts cannot be changed by him. He can change only technical texts (product specifications) of product folders. Administrator
The administrator creates a list of articles and determines the print layout for each article
if it is not a standard item such as office supplies. Each article will be provided with a number,
an order scale, a price and will be assigned to a supplier.
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